Do Wedding Planners Decorate? What exactly do they do then?

It is usually one of the very first questions that pop up in a couple’s head when they are first considering wedding planning services — do wedding planners decorate at all or is decoration a different thing altogether?

In reality, it depends on a certain individual planner. However, an even better response to the question posed lies in the following idea: knowledge of how much participation a wedding planner has in decorating process will save brides-to-be from confusion, wrong expectations, and even chaos.

Here are all things you should be aware of when planning and decorating your wedding.

Difference Between Wedding Planning and Decoration

First of all, it needs to be emphasized that although some people might be both planners and decorators, these are usually different roles.

Wedding decoration is the work of such professionals as florists and decorators (depending on the specialization), who take care of the aesthetics of your celebration, creating a magnificent atmosphere by means of florals, table centerpieces, drapes, lighting, and various other decorative elements.

As for the wedding planner, they work with the entire event and its logistics and coordinate the schedule, budget, communication with vendors and venues, and so on.

But here is the kicker – many wedding planners actually provide wedding décor services along with their regular offerings in the form of full-service packages. In some cases, they have in-house wedding décor teams. Other wedding planners collaborate with trusted decorator partners that they know well.

Areas that Are Normally Covered by Full-Service Wedding Planners

For couples using full-service wedding planners, normally, there are various areas covered under different categories. With regard to decoration, the level of coverage will vary from one service provider to another.

The following are some of the areas that are normally covered under the decoration aspect of your wedding:

– Coming up with ideas – Understanding what your design concept or theme should be and creating ideas out of it
– Selection of decorators – Coming up with suggestions on suitable decorator vendors according to your style
– Budget allocation – Advice on how much you need to spend on decorations
– Coordination with decorators – Working as an intermediary between you and the decorator vendor
– Decoration installation – Checking up on whether or not the decoration installation meets your requirements
– Styling the decorations – Giving styling ideas for the decorations

In other words, even if the planner does not arrange the flowers and hang the drapery themselves, they participate actively in its coordination. This aspect is usually underestimated, but it is highly important.

When the Planner Coordinates the Decoration Process Personally

There are wedding planning agencies that do not only make an action plan, coordinate vendors’ services, and manage your budget but decorate venues on their own. In other words, there is no need to hire another person or a company to arrange everything according to the established design concept.

This approach has its advantages. There will be no miscommunications between the coordinator and the decorator since they work in one team. Moreover, one idea is consistently realized by the same group of people. From the point of view of practicality, it becomes easier to deal with one contact rather than two or three.

Kollysphere also provides such a service.

Creative Direction Aspects in the Planning Process

While planners are not interior designers who can ensure that the wedding decoration process will go smoothly, their role in the creative direction of the wedding is tremendous and must be highlighted.

A capable planner will find out what the couple needs for the look of their ceremony even if he or she cannot figure out exactly what they want. Planners will ask all the questions necessary and turn an abstract idea like a “romantic yet simple design” into a practical plan. Furthermore, mood boards will be created, and elements that would not work in the space where the celebration takes place will be identified.

This aspect will significantly affect the final look of the ceremony irrespective of whether planners do this job themselves.

According to the statistics provided by Zola, almost 70% of people surveyed in a 2023 study stated that professional input was important in ensuring that they felt confident about choosing the decoration. This step was crucial because without professional advice, there were inconsistencies in the design look.

Wedding Decor Trends in Malaysia

Overly decorated wedding ceremony is definitely one of the top-trending choices in this regard. The popularity of such an option is connected to the impact of social media on the contemporary lifestyle of people and their expectations from such events.

Some of the trending options include garden romance, royal Malaysian-style decor, contemporary minimalist decor, and floral arches. Nevertheless, many brides and grooms who turn to agencies for help in planning a wedding ceremony often have dozens of ideas and no idea of how realistic these expectations are.

That is why a decorator plays such a vital role here and can be called an essential partner in planning. He or she knows everything regarding the possible decorations in the view of a given budget; outdated trends; and options that will look great in certain lighting conditions.

Thus, it may be stated that Kollysphere agency managed to organize wedding ceremonies in diverse places within Malaysia, both outdoor and indoor.

Realistic Checks on Budgeting that Protects Couples from Heartbreak

And now, something that planners do in regards to decoration which is rarely ever mentioned – they keep the couple from splurging too heavily on their wedding and making costly mistakes.

Decoration is one of the easiest things to spend too much money on. Florals, in particular, tend to skyrocket in price. One would assume that a relatively inexpensive-looking floral arch seen on Instagram would only cost a few hundred dollars once labor is taken into consideration.

What a planner that handles décor will do for you is:

– Bring your attention to the fact that your list of decorative items may exceed your budget.
– Propose some alternative solutions that will help you recreate that same décor at a lower cost.
– Help you pick out the décor items that will produce the maximum effect at minimum cost.
– Keep you from double purchasing costly decorations, such as a centerpiece and a floral arch.

This advice, indeed, will be greatly appreciated later down the road as it helps save a couple from unnecessary spending while being lost in the planning of their big day.

Day-Of Decoration Management

Even if a planner wasn’t involved in designing or sourcing the decoration, most will take on a day-of coordination role that includes overseeing the decoration setup.

It means:

– Being present during the set up to make sure that everything is set up right.
– Making sure that all the things provided by the company are according to the decoration requirements already discussed.
– Resolving any issues that might arise such as lack of things, damages, flower colors that do not correspond to what you wanted, etc.
– Helping coordinate between the decorator and venue workers to avoid confusion regarding timing of setup and venue allocation.

All these behind-the-scenes preparations are the very things that will ensure that both of you will be able to just relax on the day of your wedding. After all, no couple wants to be contacting their florist at 9 o’clock on their wedding day asking them why the centerpieces are completely different from what they have seen.

And here comes the role of Kollysphere Events in your wedding preparations.

Thus, the Question: Is the Job of Decorating Weddings within the Scope of Wedding Planners’ Tasks?

Usually, the answer would be either “yes” or “no,” but in any case, a good wedding planner will influence the final result of decorating weddings in one or another way.

Either through creative guidance, coordination of activities, supervising the setting up process, budget management, or decorating weddings by themselves – it all contributes to the final visual appearance of the ceremony.

It seems that the only thing left to do in order not to get disappointed later is asking a lot of questions in advance. Try finding out how much decorating is included in the overall wedding package of a wedding planner. Also, ask about whether they work with certain preferred vendors; whether there were any successful cases, and how are the issues handled in case something goes wrong.

If the answers meet your expectations, you will definitely manage to plan a perfect celebration.

As, basically, each newly married couple wishes the decoration and process of organizing weddings to match their dreamiest scenarios perfectly.